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Privacy policy

Privacy Policy

PERSONAL DATA PROTECTION NOTICE AND COOKIE POLICY

This Privacy Policy outlines how IRIS Group Berhad (IRIS), its subsidiaries, affiliates and/or associated entities (“the Company”, “IRIS”, “we”, “our”, “us”) collect, process, maintain, disclose and/or safeguard personal data in accordance with the Personal Data Protection Act 2010 (“PDPA”), its subsidiary regulations and standards.

PERSONAL DATA PROTECTION NOTICE

IRIS is committed to the protection of your personal data and your privacy.

This Notice applies to all individuals whose personal data are processed by us, including customers, end users, website visitors, contractors, vendors and suppliers, business partners and individuals who interact with us.

Acknowledgement and Consent

By communicating with us, using our services, accessing our Websites (which includes all digital media operated by IRIS or its service providers and websites of brands that are owned by IRIS), providing products or services to us, purchasing products or services from us or by virtue of your engagement with us, you acknowledge that you have read and understood this Notice and agree and consent to the use, processing and transfer of your Personal Data by us as described in this Notice.

We shall have the right to modify, update or amend the terms of this Notice at any time by placing the updated Notice on the Websites. By continuing to communicate with us, by continuing to use our services, continuing to providing products or services to us, purchasing products from us or by your continued engagement with us following the modifications, updates or amendments to this Notice, such actions shall signify your acceptance of such modifications, updates or amendments.

In the event of any conflict between the English and other language versions, the English version shall prevail.

Collection of Personal Data

“Personal Data” means information about you, from which you are identifiable, including but not limited to your name, identification card number, birth certificate number, passport number, nationality, address, telephone number, fax number, bank details, credit card details, race, gender, date of birth, marital status, biometric data, resident status, education background, financial background, personal interests, email address, your occupation, your designation in your company, your company details, the industry in which you work in, any information about you which you have provided to us in registration forms, application forms or any other similar forms and/or any information about you that has been or may be collected, stored, used and processed by us from time to time and includes sensitive personal data such as data relating to health, religious or other similar beliefs.

Sources from which your Personal Data may be obtained and processed by us for the purposes set out in the Notice

In addition to the Personal Data you provide to us directly, we may collect your Personal Data from a variety of sources such as:

  • When you fill up and complete application or registration forms or any other similar forms via online or otherwise;
  • When you register at the Websites as a user;
  • Your Personal Data may also be collected from cookies used on the Websites;
  • From our server logs when you log into the Websites, such as details of your internet protocol (IP) address;
  • From publicly available sources such as directories;
  • From social media platforms’ pages, if you subscribe, follow, like or are a fan of such pages;
  • From credit reporting agencies;
  • When you interact and communicate with us at any events, activities or through social media platforms;
  • When you enter contests organised by us;
  • From various entities or divisions under IRIS; or
  • From telephone log information when you call us, such as your telephone number.
 

Where we collect Personal Data about you from third parties, we will do so in accordance with the PDPA and applicable law. These third parties may include your employer or organization (for enterprise deployments), our partners, public sources, regulators, credit reference agencies, background screening providers, and service providers.

Purpose of Processing

We may use and process your Personal Data for IRIS business, and administrative purposes of which shall include, without limitation the following (“the Purpose”):

Where you are our customer or our clients:

  • to process your registration, subscription, purchases of our products and/or services;
  • to perform our obligations in respect of any contract entered into with you;
  • to provide you with any services or products you have requested;
  • to process your purchase or request for advertising space;
  • where you have requested materials from the resource centre or library, to process your request, to deliver the materials to you, to provide you a license for the content you wish to use;
  • to process your participation in any events and activities including focus groups, research studies, contests, promotions, polls, surveys, any productions or events organised by IRIS;
  • process, manage or verify your order, purchase or booking of our services and products;
  • to validate your purchases and process payments relating to any products or services you have requested;
  • to understand and analyse our sales as well as your needs and preferences;
  • to provide customer support and/or communication;
  • to develop, enhance and provide products and services to meet your needs; and
  • to process changes to our services and products.
 

Where you are an agent, vendor, supplier or service provider:

  • for the purposes of engaging you to provide services or products;
  • to facilitate or enable any checks as may be required by us in order to engage you;
  • to process payments for charges and taxes of the products or services that you have provided to IRIS; and
  • to contact you or your company.
 

General:

  • to respond to questions, comments and feedback from you;
  • to communicate with you for any of the purposes listed in this Notice;
  • to maintain, improving or enhance the delivery of our customer service;
  • for internal administrative purposes, such as auditing, data analysis, database records;
  • for purposes of investigation, detection, prevention and prosecution of security breaches, crime or fraud;
  • for us to comply with its obligations under law; and
  • to maintain appropriate records for internal administrative purposes.
 

Marketing

We may also use and process your Personal Data for other purposes such as:

  • To send you alerts, newsletters, updates, mailers, promotional materials, special privileges, festive greetings from us, our partners, sponsors or advertisers;
  • To notify and invite you to events or activities organised by us, our partners, sponsors or advertisers;
  • To process your registration to participate in or attend an event or activity and to communicate with you regarding your attendance at the event or activity;
  • To share your Personal Data amongst our holding company, affiliates, subsidiaries, associate companies and jointly controlled entities for the Purpose and to market their products, services, events or promotions; and
  • To share your name and contact number with our partners, advertisers, event companies or sponsors who may communicate with you to promote product and/or services to you.
 

Transfer of Personal Data

Your personal data may be transferred to, stored in, or accessed from jurisdictions outside Malaysia where our service providers, systems, or counterparties or IRIS entities are located. We will take reasonable steps to ensure that any such transfer complies with the PDPA, including relying on your consent where appropriate, contractual safeguards, or other PDPA-permitted grounds, and ensuring that the receiving party provides a level of protection comparable to the PDPA’s requirements.

Disclosure to Third Parties

Your personal data may be transferred, accessed or disclosed to any IRIS entity and/or to third parties for the Purpose set out in this Notice. Further, we may engage other companies, service providers or individuals to perform functions on our behalf, and consequently may provide access or disclose to your Personal Data to such service providers or third parties. The third parties referred to in this Section include (without limitation):

  • Trade agents such as resellers and product/service agents;
  • Our partners and vendors, which include parties with whom we collaborate with for certain events, programmes and activities;
  • Event management companies and event sponsors;
  • Marketing companies and/or research companies;
  • Service providers, including, information technology (IT) service providers for infrastructure, software and development work;
  • Professional advisors and external auditors, including legal advisors, insurers, financial advisors and consultants;
  • Governmental authorities to comply with statutory, regulatory and governmental requirements;
  • Credit reporting agencies, financial institutions, and debt collection agencies in connection with payments and credit risk;
  • Any party to whom disclosure is required by law, regulation, or a competent authority, including courts, regulators and/or law enforcement; and
  • Prospective buyers, investors, or other parties in connection with any merger acquisition, joint venture, financing, or sale of business or assets, subject to appropriate confidentiality safeguards.
 

Obligation to provide Personal Data

The processing of the Personal Data is required for the Purpose stated in this Notice.

Please notify us in writing if you wish to withdraw or revoke your consent from our use and process your Personal Data for the Purpose as set out in this Notice. If you withdraw or revoke your consent, it may result in IRIS not being able to communicate or correspond with you and/or continue to provide product/services to you and/or continue to engage and/or deal with you and/or process transactions with you and/or comply with legal obligations.

If you wish to unsubscribe to the processing of your Personal Data for marketing purposes , please click on the link “Unsubscribe” which is embedded in the relevant email in order not to receive any email in the future.

Your rights

Subject to the PDPA and applicable exceptions, you have the right to:

  • Request access to your personal data that we hold and to receive a copy of that data.
  • Request correction of your personal data where it is inaccurate, incomplete, misleading, or not up to date.
  • Withdraw your consent for processing your personal data.
  • Request to stop promotional materials to be sent to you by unsubscribing the same.
 

If you wish to request:

  • for access to your personal data;
  • for your personal data to be corrected or updated;
  • to withdraw your consent; and/or
  • to make inquiries or complaints with respect to your personal data,
 

please submit your written request to:

Data Protection Lead (or Data Protection Officer, where applicable)
IRIS Group Berhad, IRIS Smart Technology Complex, Technology Park Malaysia, 57000 Kuala Lumpur
Email : dpo@iris.com.my
Tel No. : +603-89960788

We may impose a fee for processing the aforesaid requests.

In respect of your right to access and/or correct your Personal Data, we have the right to refuse the your requests to access and/or make any correction to your Personal Data for the reasons permitted under law, such as where the expense of providing access to you is disproportionate to the risks to your or another person’s privacy.

If you do not wish for your Personal Data to be collected via cookies on the Websites, you may deactivate cookies by adjusting your internet browser settings to disable, block or deactivate cookies, by deleting your browsing history and clearing the cache from your internet browser.

Please notify us if your details have changed or if you believe any information we hold is inaccurate or incomplete.

Security and Safeguards

We will continuously implement the appropriate administrative and security safeguards and procedures in accordance with the applicable laws and regulations to prevent the unauthorized or unlawful processing of your Personal Data and the accidental loss or destruction of, or damage to, your Personal Data.

Retention of personal data

We retain personal data only for as long as necessary to fulfil the purposes stated in this Notice, or to comply with legal, regulatory, accounting and reporting requirements.

Personal Information from Minors

As a parent or legal guardian, please do not allow the minor (individuals under 18 years of age) under your care to submit Personal Data to us. In the event that such Personal Data is provided to us, you hereby consent to the processing of the minor’s Personal Data and personally accept and agree to be bound by this Notice and take responsibility for his or her actions.

Consent from third parties

In some circumstances you may have provided personal data relating to other individuals (such as your spouse, family members or friends) and in such circumstances you represent and warrant that you are authorised to provide their personal data to us and you have obtained their consent for their personal data to be processed and used in the manner as set forth in this Notice.

Links to Third-Party Websites

The Websites may contain links to third parties’ websites. Please note that we are not responsible for the collection, use, maintenance, sharing, or disclosure of data and information by such third parties. If you provide information directly to such sites, the privacy policy and terms of service on those sites are applicable and we are not responsible for the information processing practices or privacy policies of such sites.

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DATO' POH YANG HONG

Group Managing Director, Non-Independent Executive Director

A Malaysian aged 53, Dato’ Poh was appointed to the board on 7 January 2026.

Dato’ Poh Yang Hong is a graduate of Monash University, Melbourne, Australia, with a Bachelor of Business (Management). He has brought over three decades of corporate and investment leadership experience, having begun his career with the Hong Leong Group in 1994. Over the years, he has held key strategic positions including Managing Director of Hong Leong Group Securities Berhad, Managing Director of GuocoLand (Malaysia) Berhad and Managing Director of the Group Investment Office of HL Management Co Sdn Bhd.

From 14 June 2018 to 1 March 2021, he served as the President and Group Managing Director of IRIS Corporation Berhad.

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H'NG BOON HARNG

Group Finance Director,
Non-Independent Executive Director

A Malaysian aged 52. Mr H’ng Boon Harng joined our Group in year 2017 and was appointed to the Board as Group Finance Director on 1 March 2021.

He has over 20 years of extensive experience in accounting and finance functions and started his career in one of the Big Four international accounting firms and later years joined public listed and private property development companies where he held managerial position in finance.

He graduated in Accountancy from University Kebangsaan Malaysia in year 1997 and later obtained his Association of Chartered Certified Accountants (ACCA) qualification in year 2002. He is currently a member of Malaysian Institute of Accountants (MIA) and fellow member of Association of Chartered Certified Accountants (ACCA).

HAJI HUSSEIN BIN ISMAIL

Independent Non-Executive Director

A Malaysian aged 68, was appointed to the Board on 28 July 2017.

Haji Hussein graduated with a Bachelor of Business Administration (Finance) and Diploma in Accountancy from Universiti Teknologi MARA.

He is an approved Tax Agent under the Ministry of Finance Malaysia and a Member of the Chartered Tax Institute of Malaysia. He is also an approved Company Secretary under the Companies Commission of Malaysia, Affiliate Member of The Malaysian Institute of Chartered Secretaries Administrators and a Member of the Institute of Approved Companies Secretaries.

He is currently the Director of Folks DFK & Co., a member firm of DFK international since year 2007. He joined Azman, Wong, Salleh & Co back in year 1979 and the firm was then merged into Folks DFK & Co. on 1 February 2006. He has vast experience in the full range of public accountancy services including audit, accountancy, taxation, secretarial, consultancy services and insolvency assignments covering wide range of clients.

Previously, he was the Non-Independent Non-Executive Chairman of Encorp Berhad from year 2017 – 2021, and also on the Board of Felda Investment Corporation Sdn. Bhd. From year 2017 – 2022.

Haji Hussein currently also serves as a member of Audit and Risk Management Committee and Nomination Committee of the Company.

LING HEE KEAT

Independent Non-Executive Director

A Malaysian aged 53, was appointed to the Board on 7 November 2018..

Mr. Ling graduated with a Bachelor of Laws degree from the University of Bristol, England in year 1994 and was awarded the Degree of an Utter Barrister from Lincoln’s Inn in year 1995. He started his career at HLG Securities, the stockbroking arm of the Hong Leong Group of companies before being appointed as an Executive Director of United Traders Securities where he headed the Research and Corporate Finance divisions from year 1997 to 2003. In year 1999, he was also appointed to the Board of SHH Resources Holdings Berhad, a furniture manufacturer listed on the Main Market of Bursa Malaysia as a Non-Executive Director. In May 2015, he was re-designated as the Deputy Chairman of that company, a position he held till December 2016.

In March 2019, he was appointed as an Independent Non-Executive Director of TrickleStar Limited, a company listed on the Catalyst Market in Singapore. In January 2023, he was appointed as the Chairman of the Board, a position he holds till today.

Mr. Ling is currently a Senior Associate at Leong Partnership Advocates and Solicitors, a boutique law firm focusing on corporate work. He is also a Certified Mediator with the Malaysian Bar Association.

Mr. Ling currently serves as the Chairman of Remuneration Committee and is a member of Audit and Risk Management Committee and Nomination Committee of the Company.

DATO' NG WAN PENG

Independent Non-Executive Director

A Malaysian aged 62, was appointed to the Board on 1 February 2022.

Dato’ Ng Wan Peng is the Independent Non-Executive Director of Hong Leong Assurance Berhad, Fraser & Neave Holdings Berhad, Securemetric Berhad and Autocount Dotcom Berhad, Nano Malaysia Berhad and Lac Med Berhad, and a director of Digital Penang. She is a council member of SIDEC (Selangor Information Technology & Digital Economy Corporation) and UTAR (University Tunku Abdul Rahman).

Dato’ Ng was Chief Operation Officer of Malaysia Digital Economy Corporation, championing the country’s digital economy, from year 2009 until December 2020. She is a competent leader and highly motivated professional with more than 30 successful years in the corporate and public environment. Her areas of expertise are in strategy planning, digitalisation, business transformation, organisation development, process improvement and innovation management. She graduated from USM (Universiti Sains Malaysia) and is a HBS (Harvard Business School) Alumni.

Dato’ Ng currently serves as a member of Audit and Risk Management Committee and Remuneration Committee of the Company.

DATO’ DR ABU TALIB BIN BACHIK

Senior Independent Non-Executive Director

A Malaysian aged 76, was appointed to the Board on 7 November 2016.

Dato’ Dr. Abu Talib graduated with a BSC and MSC from the Louisiana State University, United States of America and holds a Doctorate in Agriculture Science from the University Of Gent, Belgium.

He has wide experience in Operational and Management aspects, including Marketing, Business Development, Communications and Public Relations, when he was at the Multimedia Development Corporation (“MDeC”) promoting the development of the Multimedia Super Corridor (MSC) from year1999 to 2008.

Prior to joining MDeC, he was a research Scientist in the Malaysia Rubber Board (MRB). He has a wide experience in R&D in Agronomy and Soil Chemistry, and authored about 50 technical, scientific and research papers. In the Rubber Research Institute of Malaysia (RRIM), he held various administrative and management positions. In year 1997, he was appointed as the Deputy Director General (Development) of the Malaysian Rubber Board and held the position until he opted for early retirement in year 1999 when he joined MDeC.

Dato’ Dr. Abu Talib currently serves as a member of Audit and Risk Management Committee and the Chairman for Nomination Committee of the Company.

DATO’ MOHAMED KHADAR BIN MERICAN

Independent Non-Executive Director

A Malaysian aged 69, was appointed to the Board on 28 November 2018.

Dato’ Mohamed Khadar is a Fellow of the Institute of Chartered Accountants in England and Wales and is also a Chartered Accountant of the Malaysian Institute of Accountants..

He has had more than 35 years’ experience in financial and general management. He served as an auditor and a consultant in an international accounting firm, before joining a financial services group. Dato’ Mohamed Khadar has held various senior management positions in the then Pernas International Holdings Berhad, including as President and Chief Operating Officer. Dato’ Mohamed Khadar was previously on the Board of RHB Capital Berhad, as its Independent Non-Executive Chairman, and on the Board of Astro Malaysia Holdings Berhad, as its Non-Independent Non-Executive Director.

Presently, he is also a director of Capital A Berhad, Tune Protect Group Berhad and BNP Paribas Malaysia Berhad.

Dato’ Mohamed Khadar currently serves as the Chairman of the Audit and Risk Management Committee and is a member of the Remuneration Committee of the Company.

DR POH SOON SIM

Non-Executive Chairman,
Non-Independent & Non-Executive Director

A Malaysian aged 80, was appointed to the Board on 7 November 2018.

Dr. Poh was re-designated as the Non-Executive Chairman on 7 January 2026.

Dr. Poh served as Executive Chairman from 30 August 2023 – 6 January 2026.

Dr. Poh Soon Sim has been in private medical practice since year 1972. He was previously on the Board of Hong Leong Financial Group (HLFG) from 31 January 1991 to 25 November 2011. He was also a Member of the Board of Audit and Risk Management Committee, Remuneration Committee and Nomination Committee of HLFG. He was also a Director in Wing Tai Malaysia Berhad previously. He retired from Wing Tai Malaysia Berhad on 29 November 2017.

Currently, he is a Director of Hong Leong Company (Malaysia) Berhad, a public company incorporated in Malaysia..